or Connect
EpicSki › The Barking Bear Forums › On the Snow (Skiing Forums) › General Skiing Discussion › Combining business & skiing
New Posts  All Forums:Forum Nav:

Combining business & skiing

post #1 of 15
Thread Starter 
I ski and also work for a small software company. Some of our clients would like us (me) to conduct some training seminars in Colorado during ski season.

I am all for it and my questions to the group are:
  • Can anyone recommend some resorts that may have good facilities to hold a software training session? I don't anticipate there being a large number of people attending, it would end up being a small group.
  • What is the best way to schedule something like this? Schedule skiing in the morning and the software seminar in the afternoon? Or the other way around?
  • Or have one day for training and ski the rest?
  • Have any of you participated in something similar?
Let's face it, the primary goal will be to ski. The group will want to mix in just enough business for it to be justified as a business trip. Oh, I should note, most of the attendees/skiers are independent business people, not corporate employees.

Thanks in advance for any suggestions.

Tim
post #2 of 15
In the summer I work for a audio/visual company in Jackson. I have also done some work in the winter as well. There are a few hotels in Teton Village that have sufficient space for conferences, Snake River Lodge and Spa, Four Seasons, Teton Mountain Lodge. The conferences that I have worked in the winter range from early morning meetings (6:00 - 9:00) to afternoon (4:00 - 7:00) to all day meetings. It seems as though the easiest way for both participation and skiing are the early morning meetings. It gets everybody ready to go and you don't really miss any skiing, not to mention there is no wrangling of participants after skiing.
post #3 of 15
Can I assist you with the customer sking part?
post #4 of 15
I'd suggest they take a long look at the IRS rules on this. Having been through a fairly rigorous audit I can tell you that certain states in the winter (both cold and warm) get a lot of scrutiny. My office examiner was pretty clear that 3-4 hours of documented (agendas, handouts etc) business activity per day was required. You are better off having business in the morning and recreation in the afternoon. Taking a day off for skiing will make that whole day non-deductable. Travel is one area they love to poke at.

Quote:
Originally Posted by trtaylor57
I ski and also work for a small software company. Some of our clients would like us (me) to conduct some training seminars in Colorado during ski season.

I am all for it and my questions to the group are:
  • Can anyone recommend some resorts that may have good facilities to hold a software training session? I don't anticipate there being a large number of people attending, it would end up being a small group.
  • What is the best way to schedule something like this? Schedule skiing in the morning and the software seminar in the afternoon? Or the other way around?
  • Or have one day for training and ski the rest?
  • Have any of you participated in something similar?
Let's face it, the primary goal will be to ski. The group will want to mix in just enough business for it to be justified as a business trip. Oh, I should note, most of the attendees/skiers are independent business people, not corporate employees.

Thanks in advance for any suggestions.

Tim
post #5 of 15
Our department (Anesthesia, University of CO) runs a continuing medical education course at Vail every year. They schedule lectures and workshops for about 6 hours per day- 7am to9:30am, break until 4, then resume until about 7. Some days go longer in the morning (until 12:30) for optional workshops. This gets in a full day of skiing and a moderately full day of classes.
post #6 of 15
dp, that's the ticket!

Most resorts will have space and facilities for this kind of thing these days, at any of a number of different levels of lux. Most have solid Internet access, too, if that's important. Do you require that they have the computers and infrastructure? Or will you bring that?

FWIW, I put together this kind of thing as part of my consulting practice.
post #7 of 15
I worked last summer for a company that did this sort of thing for other companies. All though we did it for a larger scale as such we had to arrange it arround other things to do like spa, fishing, etc. Our schedule to aleviate tax concerns - and increase business value - had us doing a significant amount of things every day. However either did one 6 hour session at like 12 - 6 or two 3 hour sessions 8-11 and 4-7. We did a 4 day trip and did 2 of each - so those who wanted to get up super early and ski/fish could and those into spa could sleep in and do something else later.

I guess the point is unless you have only 2 or 3 people who all agree they would rather ski morning or afternoon everyday, work the schedule to either give people options or give them variety.
post #8 of 15
any lawyer bears know of combined ski / CLE opportunities?
post #9 of 15
To answer your question, I have seen several seminars/conferences held at Keystone, Breck, and Vail... so you could check all those places out.
post #10 of 15
I was at the Hyatt in Beaver Creek for a meeting. t worked out very nicely.
post #11 of 15
Thread Starter 

Thank you

This was the info I was looking for. Thank you all very much.

Tim
post #12 of 15
Beaver Run art Breck. Ski in / Ski out as well. Lockers right on the slopes so it would be easy to hit the hill for partial days.
post #13 of 15
It's easy to find places for the kind of training. Just about every slopeslide hotel in the world does continuing education for doctors and lawyers every week of the season. The secret of success seems to be that they only take attendence at the beginning of each session, then never check it again.
If you have a client who wants to pay you to conduct training, IRS will not be a problem for you. For someone attending the training, whether or not it is deductible depends on a number of factors. Never represent that what you are doing is deductible for attendees.
The IRS issue comes up more with employees deducting travel expense than with the actual location of the travel. I deduct travel to ski resorts, but I'm self-employed and skiing is part of my business. If you decide to run a program, let me know of I can attned. I always need some kind of deductible training.

BK
post #14 of 15
Copper has some great facilities for this sort of thing. Our conference service folks generally get pretty confused if you start talking about technology, but I can assure you there's plenty of bandwidth in all of our conference rooms. For more info, check out http://www.coppermeetings.com/

What would work really well for you is if you could use our own training room. We have about 15 PC's set up, LCD projector, blah blah that we use internally. The only problem is I could see them having a problem if you installed your own software on each one or needed to go out via that LAN connection.

You might want to look into renting laptops. Several places in Colorado offer that.

Like others said, business in the morning, ski in the afternoon.
post #15 of 15
I've been to many business events in Colorado. The Pines Lodge at Beaver Creek is a great spot, though spendy.

If you want the business part of the meeting to have ANY effectiveness, you need to schedule the work part in the morning. Trying to capture the group's attention after 4-5 hours of skiing, an on-hill lunch, and a couple of beers is impossible.

Most events schedule work from 8 am to 11 am, skiing until 4 pm, and resume work at 4 until about 6 or 7 pm. Add dinner and cocktails and that's a very long day.

If you want any more specifics or contact info, shoot me a PM.
New Posts  All Forums:Forum Nav:
  Return Home
  Back to Forum: General Skiing Discussion
EpicSki › The Barking Bear Forums › On the Snow (Skiing Forums) › General Skiing Discussion › Combining business & skiing